NotebookLM and Google Gems just dropped — and this is one of the biggest AI updates Google has ever released.
You can now upload up to 300 sources and connect them directly to your own custom AI assistant.
This isn’t just another update. It’s like hiring a research team that works 24/7, knows your business inside out, and never forgets a thing.
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How NotebookLM and Google Gems Work Together
Here’s the big change: NotebookLM — Google’s AI research tool — is now directly connected to Google Gems, your personal AI assistant system.
You can upload PDFs, YouTube videos, Docs, spreadsheets, or entire websites into NotebookLM — up to 300 sources per notebook.
Then, you link that notebook to a custom Gem.
Each Gem becomes your personal, trainable AI assistant that knows every piece of data you’ve uploaded.
And the best part? You never have to retrain it.
Every time you add new sources to your notebook, your Gem updates automatically.
It remembers everything.
Why This Is a Big Deal
Most AI tools forget everything after one conversation.
NotebookLM and Google Gems don’t.
They’re persistent. They evolve with your data.
So when you build your own AI assistant, it doesn’t just respond — it advises you based on your real business information, not generic web data.
It’s like having a strategist, researcher, and content assistant all rolled into one — trained on your material.
Example: Turning Data Into a Marketing Assistant
Imagine you run The AI Profit Boardroom.
You upload your course materials, feedback forms, sales pages, and email templates into NotebookLM.
Then, you create a Gem called “Marketing Strategist.”
Now, when you ask it to write a new email campaign, it doesn’t guess.
It studies what already worked for your audience and gives you specific suggestions like:
“Based on last month’s top-performing campaigns, this subject line format drives the most opens.”
That’s personalized, data-grounded AI — not just another chatbot.
Why Context Size Matters
Each Gem now has access to 1 million tokens of context, meaning it can remember roughly 50,000 words at once.
That’s massive.
Most AIs can only recall a few paragraphs of history.
Your Gem remembers full projects, customer feedback, scripts, and data.
It’s built for long-term use — a true business memory.
3 Power Moves With NotebookLM and Google Gems
1. Data-Grounded Proposals
Upload your case studies, pricing sheets, and testimonials into NotebookLM.
Create a Gem called “Sales Pro.”
Ask it to write a proposal for a restaurant needing online orders.
It generates a proposal using your actual pricing and results.
2. Hybrid Search
With “Discover Sources,” your Gem can search the web and your notebook together.
That means if you ask about “SEO trends,” it finds the latest data — filtered through your own playbook.
3. Auto-Updating Knowledge Base
Every time you add something new — like a training video or client win — your Gem updates automatically.
No retraining. No manual uploads.
It’s a living, breathing knowledge base that evolves with your business.
Generate AI Videos Directly From NotebookLM
Here’s a new hidden feature: video overviews.
You can now turn your NotebookLM data into videos.
Upload your sources, click “Create Video Overview,” and it auto-generates a narrated video with slides and summaries.
You can customize the style — explainer, briefing, or animation — and even give it a steering prompt.
Example:
“Focus this video on how NotebookLM and Google Gems help creators automate content.”
It generates the full script, narration, and visuals.
Then you export it, edit in CapCut or Premiere, and it’s ready to publish.
A 3-hour process now takes 20 minutes.
How Agencies and Creators Can Use NotebookLM and Google Gems
For Agencies:
Create a Client Manager Gem that knows all your campaigns, templates, and onboarding processes.
When a new client joins, the Gem handles everything — sharing resources, explaining deliverables, even suggesting strategies.
For Creators:
Make a Scriptwriter Gem trained on your top YouTube videos.
Ask for new ideas and scripts in your tone, format, and pacing.
For Course Creators:
Build a Support Gem trained on your lessons and FAQs.
Students get accurate answers based on your actual content — instantly.
For E-commerce Stores:
Create a Product Expert Gem trained on your catalog and reviews.
It writes product descriptions and answers customer questions with your brand voice.
The more data you feed it, the smarter it becomes.
Turning Gems Into Apps With Opal
Here’s where it gets next-level.
Using Google Opal, you can turn your Gems into full AI apps — no coding needed.
Imagine embedding your Support Gem on your website as a chatbot.
Or using your Sales Gem to automatically qualify new leads.
You’re not just chatting with AI — you’re building custom business tools.
It’s AI infrastructure that runs itself.
Step-by-Step Setup Tutorial
Here’s how to set it up from scratch:
- Go to notebooklm.google.com and create a new notebook.
- Upload your sources (PDFs, Docs, YouTube videos, etc.).
- Go to gemini.google.com and open the “Gems” tab.
- Create a new Gem and describe its role (e.g. “You’re a strategist for online businesses”).
- Attach your Notebook to the Gem.
Done.
Your Gem now has full access to your notebook and updates every time you add new material.
Pro Tips for Scaling Your AI Systems
1. Define Roles Clearly
Don’t just say “You’re a helpful assistant.”
Be specific. Example:
“You’re an AI copywriter for digital agencies. You write in a clear, punchy, conversational style.”
2. Keep Your Notebook Organized
Group your documents by type — campaigns, testimonials, workflows.
Label them clearly. A clean notebook means a smarter Gem.
3. Keep Feeding It Data
Every time you create something that performs well — add it.
Every time you get a result — document it.
Your Gem gets more accurate over time.
4. Connect It With Your Systems
Integrate your Gems with Workspace tools for real-time updates and automation.
Why This Matters
Generic AI tools are limited because they don’t know you.
NotebookLM and Google Gems flip that completely.
Now you can build an AI that actually understands your business — its tone, offers, audience, and results.
It’s not guessing anymore.
It’s learning.
It’s your second brain — powered by your data, running 24/7.
Join the AI Success Lab — Build Smarter With AI
Once you’re ready to scale, check out Julian Goldie’s FREE AI Success Lab Community here:
👉 https://aisuccesslabjuliangoldie.com/
Inside, you’ll get templates, workflows, and case studies showing exactly how creators and business owners are using NotebookLM and Google Gems to automate, grow, and create smarter systems.
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FAQs About NotebookLM and Google Gems
Q: What is NotebookLM?
A: It’s Google’s research tool that lets you upload documents, videos, and websites to create organized, AI-readable notebooks.
Q: What are Google Gems?
A: Custom AI assistants that you can train and link to your NotebookLM data.
Q: How many sources can I upload?
A: Up to 300 sources per notebook, with automatic updates when you add more.
Q: Can I create multiple Gems?
A: Yes. You can have one for sales, one for marketing, one for support, and more.
Q: Do I need to know how to code?
A: Not at all. Everything runs through prompts and simple linking — no technical skills required.
Final Takeaway
NotebookLM and Google Gems are the future of personalized AI systems.
They turn your existing content, notes, and data into an intelligent assistant that actually knows your business.
No retraining. No manual setup. No noise.
Just smarter work — powered by what you’ve already built.
Go try NotebookLM and Google Gems today, and see how fast your business evolves when AI finally knows you.
